HIPAA Transaction Standard Companion Guide 835

 

Health Care Claim Payment /Advice

Refers to the X12N Implementation Guide ANSI Version 4010X091 and 4010X091A1

The Optima Health 835 Companion Guide is to be used with the HIPAA-AS Implementation Guide, which provides comprehensive information needed to create an ANSI 835 transaction.  The Optima Health Companion Guide is used in conjunction with the HIPAA Implementation Guide; it is intended to clarify issues where the HIPAA Implementation Guide provides options or choices to be made.  Download the HIPAA Implementation Guide from: http://www.wpc-edi.com/hipaa/HIPAA_40.asp

LEGEND for Optima Health Matrix for 835

Shaded rows represent segments; Non-shaded rows represent "data elements."

*Members in the Optima Health system can uniquely be identified using their unique member number.  Dependent loops and Hierarchy Levels will not be used.

 

Page #

Loop ID

Reference

Name

Codes

Notes/Comments

 

 

ISA

Interchange Control Header

 

 

 

 

ISA04

 

 

SENTARAADS

198 (B.4)

 

ISA07

Interchange ID Qualifier

ZZ

 

199

 

ISA08

Interchange Receiver ID

SUNTRUST

 

199

 

ISA16

Component Element Separator

>

 

202

 

GS

Functional Group Header

 

 

 

 

GS03

Application Receiver Code

SUNTRUST

 

44

 

BPR

Financial Information

 

 

45

 

BPR01

Transaction Handling Code

D

D = Make Payment Only

46

 

BPR02

Monetary Amount

 

Check amount

46

 

BPR03

Credit/Debit Flag Code

C

Credit

46

 

BPR04

Payment Method Code

ACH

Automated Clearing House

47

 

BPR05

Payment Format Code

CTX

Corporate Trade Exchange

48

 

BPR06

(DFI) ID Number Qualifier

01

ABA Transit Routing Number including Check digits (9 digits)

48

 

BPR07

(DFI) ID Number

 

SUNTRUST Routing Number

49

 

BPR09

Account Number

 

Sender Bank Acct Number

49

 

BPR10

Originating Company Identifier

 

1+Tax ID number - must be identical to TRN03

49

 

BPR11

Originating Company Supplemental Code

 

 

49

 

BPR12

DFI ID No Qualifier

01

ABA Transit Routing Number Including Check Digits (9 digits)

50

 

BPR13

DFI ID Number

 

Provider Bank Routing #

50

 

BPR14

Account Number Qualifier

SG or DA

Provider Bank Account Type  DA = Demand Deposit;  SG = Savings

50

 

BPR15

Account Number

 

Provider Bank Account Number

50

 

BPR16

Date

 

Current Date (CCYYMMDD)

52

 

TRN

Reassociation Trace Number

 

 

52

 

TRN01

Trace Type Code

1

Current Transaction Trace Numbers

53

 

TRN02

Reference Ident

 

Optima Check Number

53

 

TRN03

Originating Company ID

 

1+Tax ID Number   Originating Co Tax ID Number preceded by 1

57

 

REF

Receiver Identification

 

 

57

 

REF01

Reference Ident Qual

EV

Receiver Identification Number

57

 

REF02

Reference Ident

 

VAN Indicator

60

 

DTM

Production Date

 

 

60

 

DTM01

Date/Time Qualifier

405

Production

61

 

DTM02

Date

 

Current Date (CCYYMMDD)

62

1000A

N1

Payer Identification

 

 

 

 

N101

Payer

PR

Payer

 

 

N102

Company name

Sentara

Payer Company Name

64

1000A

N3

Payer Address

 

 

 

 

N301

Address Information

4417 Corporation Lane

Optima Address

65

1000A

N4

Payer City, State, Zip Code

 

 

65

 

N401

City Name

Virginia Beach

 

65

 

N402

State

VA

 

65

 

N403

Postal Code

23462

 

72

1000B

N1

Payee Identification

 

 

72

 

N101

Entity Identifier Code

PE

Payee

73

 

N102

Name

 

Vendor Name

 

 

 

 

 

 

73

 

N103

Identification Code Qualifier

FI

Federal Taxpayer's ID Number

73

 

N104

Identification Code

 

Actual Tax ID Number

77

1000B

REF

Payee Additional Identification

 

 

77

 

REF01

Reference Identification Qualifier

PQ

Payee Identification

77

 

REF02

Reference Identification

 

Optima Assigned Vendor Number

79

2000

LX

Header Number

 

 

 

 

LX01

Assigned Number

1

 

89

2100

CLP

Claim Payment Information

 

 

89

 

CLP01

Claim Submitter's Identifier

 

Patient ID

90

 

CLP02

Claim Status Code

1,2 or 4

1 = Processed as Primary

2 = Processed as Secondary

4 = Denied

91

 

CLP03

Monetary Amount

 

Requested Amount

91

 

CLP04

Monetary Amount

 

Paid Amount

91

 

CLP05

Monetary Amount

 

Amount not allowed - Patient Responsible Amount

92

 

CLP06

Claim Filing Indicator Code

HM

Health Maintenance Organization

93

 

CLP07

Reference Identification

 

Optima Claim Number

93

 

CLP08

Facility Code Value

 

Bill Type - Number in the CLM05 of the 837 claims

93

 

CLP09

Claim Frequency Type Code

 

Claim Frequency Code - specific to institutional claims - Number in the CLM05-2 of the 837 claim

93

 

CLP11

Diagnosis Related Group (DRG) Code

 

Specific to institutional Claims.

102

2100

NM1

Patient Name

 

 

102

 

NM101

Entity Identifier Code

QC

QC = Patient

103

 

NM102

Entity Type Qualifier

1

Person

103

 

NM103

Name Last or Organization Name

 

Last name of Optima Member

103

 

NM104

Name First

 

First name of Optima Member

103

 

NM108

Identification Code Qualifier

MI

 

104

 

NM109

Identification Code

 

Optima member's number will include the asterisk to designate member

108

2100

NM1

Corrected Patient/Insured Name

 

 

 

 

NM101

Entity Identifier Code

74

Corrected Insured

 

 

NM102

Entity Type Qualifier

1

 

 

 

NM103

Name Last or Organization Name

 

Corrected Member Last Name

 

 

NM104

Name First

 

Corrected Member First Name

126

2100

REF

Other Claim Related Identification

 

 

126

 

REF01

Reference Identification Qualifier

IL

IL = Group or Policy Number

127

 

REF02

Reference Identification

 

Optima Plan code, Company, and Group Number

EX:   OHIC#01#12345-ABC Company

135

2100

AMT

Claim Supplemental Information

 

 

 

 

AMT01

Amount Qualifier Code

AU

 

 

 

AMT02

Monetary Amount

 

Max amount allowed for claim

139

2110

SVC

Service Payment Information

 

 

141

 

SVC01-1

Product/Service ID Qualifier

HC or NU

HC = HCPCS code

NU = CPT code

141

 

SVC01-2

Product/Service ID

 

HCPCS or CPT code

141

 

SCV01-3

Procedure Modifier

 

Modifier if present

142

 

SVC02

Monetary Amount

 

Requested Amount

(COB Claim the SVC02 and SCV03 will be the same.  CAS segment will adjust amounts and match CLP04)

142

 

SVC03

Monetary Amount

 

Amount Paid

142

 

SVC05

Quantity

 

Unit of Service Paid Count

146

2110

DTM

Service Date

 

 

147

 

DTM01

Date/Time Qualifier

472, 150, or 151

If Single Day of Service then use 472;  otherwise use 150 (service begin) or 151 (service end)

 

 

DTM02

Date

 

CCYYMMDD;  DOS, DTP=150 then DTP02 = Beginning DOS;  DTP = 151 then DTP02 = Ending DOS.

148

2110

CAS

Service Adjustment

 

Different Scenarios for Adjustment Group Codes (Example A)

150

 

CAS01

Claim Adjustment Group Code

OA

 

150

 

CAS02

Claim Adjustment Reason Code

 

 

150

 

CAS03

Monetary Amount

 

Amount not allowed

148

2110

CAS

Service Adjustment

 

Different Scenarios for Adjustment Group Codes (Example B)

150

 

CAS01

Claim Adjustment Group Code

PI

 

150

 

CAS02

Claim Adjustment Reason Code

104

Withhold

150

 

CAS03

Monetary Amount

 

Withhold amount

151

 

CAS05

Claim Adjustment Reason Code

41

Discount

151

 

CAS06

Monetary Amount

 

 

148

2110

CAS

Service Adjustment

 

Different Scenarios for Adjustment Group Codes (Example C)

150

 

CAS01

Claim Adjustment Group Code

PR

 

150

 

CAS02

Claim Adjustment Reason Code

2

 

150

 

CAS03

Monetary Amount

 

Withhold amount

151

 

CAS05

Claim Adjustment Reason Code

41

Discount

151

 

CAS06

Monetary Amount

 

 

148

2110

CAS

Service Adjustment

 

Different Scenarios for Adjustment Group Codes (Example D)

COB Claim

150

 

CAS01

Claim Adjustment Group Code

CO

 

150

 

CAS02

Claim Adjustment Reason Code

23

 

150

 

CAS03

Monetary Amount

 

COB Amount from Primary Payer

151

 

CAS05

Claim Adjustment Reason Code

94

Processed in Excess of charges.

151

 

CAS06

Monetary Amount

 

Difference in COB amount and amount we pay

148

2110

CAS

Service Adjustment

 

Different Scenarios for Adjustment Group Codes (Example E)

150

 

CAS01

Claim Adjustment Group Code

OA

 

150

 

CAS02

Claim Adjustment Reason Code

24

Capitated Adjustment

150

 

CAS03

Monetary Amount

 

Capitated Amount + Amount not allowed

154

2100

REF

Service Identification

 

 

154

 

REF01

Reference Identification Qualifier

LU

 

155

 

REF02

Reference Identification

 

Place Code

154

 

REF01

Reference Identification Qualifier

6R

Provider Control Number

155

 

REF02

Reference Identification

 

PCP Number  - (Sentara 5 digit  provider numbers)

158

2110

AMT

Service Supplemental Amount

 

 

158

 

AMT01

Amount Qualifier Code

B6

Allowed Actual

159

 

AMT02

Monetary Amount

 

Max Allowed Amount for Service

162

2110

LQ

Health Care Remark Codes

 

 

162

 

LQ01

Code List Qualifier Code

HE

Claim Payment Remark Codes (Remittance Remark Codes)

163

 

LQ02

Industry Code

 

Remark Code

 

Quick Links:

 Download HIPAA Transaction Standard Companion Guide 835 - Health Care Claim Payment / Advice in PDF format 

 

Last Updated June 13, 2005 4:34:31 PM